RECEPTIONIST / ADMINISTRATION EXECUTIVE

Motivate Media Group are looking for a Receptionist / Administration Executive to join the Motivate team at our headquarters in Dubai Media City.

Roles & Responsibilities:

• Be the first point of contact, which entails welcoming all incoming clients and visitors to the office and direct them to the relevant department/team members.
• Manage the main telephone line of the company to greet callers, understand their requirements and direct them to the appropriate person or representative across different departments and divisions.
• Deal with general enquiries to the office.
• Enable requests from team members for local and international calls.
• Coordinate all in-coming / outgoing post, courier (domestic and international) and material deliveries (personal or otherwise) by liaising with the Administrative Supervisor. Keep a log to track all such tasks and inform all deduction details for personal transactions to the payroll administrator.
• Coordinate the work of the Administrative Assistants. Receive requests for pick up and deliveries from relevant departments and assign it to the team as per the assigned territories.
• Update the filing, system entries and MIS, wherever applicable, to ensure smooth process flow.
• Processing of invoices of all assigned administration vendors, with prompt escalation and rectifications for all disputed invoices.
• Month to month SOA reconciliation with all assigned vendors to ensure zero balance.
• Managing the company travel desk to facilitate business travel.
• Any other tasks/projects that may be assigned from time to time.

In addition, the person would be working closely with the HR team and will support the Human Resource function as well.

Requirements:

• At least 3 years of work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in MS Office applications
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Professionalism and customer-oriented approach
• Strong written and verbal communication skills
• Ability to work under pressure and be resourceful and proactive when issues arise

Motivate Media Group is the region’s leading multi-platform content producer with a diverse portfolio of media interests comprising magazines, digital, social, video, exhibitions & events, cinema, OOH and books.

Interested candidates may apply attaching a copy of their resume along with a one-page cover letter.